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May, 2020

Spring Cancellation...Summer Plans

HRCLL Families,
Thank you for your patience as we navigate these unique and challenging times. 
As a Board, we look to follow Little League International as well as state and local government guidelines in order to determine our course of action. With Portland parks and schools closed through June 6th, and given our current stay at home orders still in effect, we see no way for a Spring season to resume. 
With that being said, we are still exploring the possibility of a Summer season when fields are open again and the State of Oregon permits organized youth sports to resume. If and when we are able to run a summer season, we would look to keep similar teams, divisions etc as possible, but all of this is a work in progress. We're really hoping to have something to offer, especially for our 12 year olds who will be graduating from the league in the fall, but ask for patience as we explore our options and wait for updates from the city and state.
For the past few weeks, our Board has been coming up with options on how to proceed financially given the league has spent a significant percentage of registration fees to prepare for the season, and that we will continue to pay operating costs (taxes, insurance, etc). We also know that many families are being challenged financially, and could use their registration fees back. We recently started to receive refunds on city field permits, and some expenses like uniforms and equipment can be re-used next year. Given our current financial situation, we are able to provide a 75% refund to each family who needs it. But with the hope of having a Summer season, we also have a few other options to offer...
1.    75% refund to your original form of payment.    You will receive 75% of the registration fees you paid as a credit back to your original form of payment. If your family is facing financial hardship because of COVID-19 and needs 100% of your registration fees, please let us know and the board will do what it can. 
2.    Credit for a future season (equal to 75% of the registration fee you paid). The league will provide a credit for future registrations.
3.    Donate your registration back to the league scholarship fund. These donations will be used for boosting refunds for families in need this year, providing scholarships to families in future seasons, and covering the ongoing costs of running the league, even while baseball cannot be played. The IRS does not require a letter for donations under $250.00, but if you registered multiple children and paid a total larger than that let us know and we can provide you with a letter for tax purposes. 
In order for us to record which of the above options you wish to pursue, we have created an online Registration on our website titled "Spring Cancellation Election".
In order to receive a 75% refund of your registration back to the league, you will need to register online and make that election. To do so, login to your HRC account at, under "My Account", under your child's name, you will see "Spring Cancellation Election" as an Available Program to register for. Register your child(ren) for that program where you will be prompted to choose your election.

If you do NOT make an election by May 15th, we will assume that you wish to receive a 75% credit towards the next available season.
For sponsors we are still determining the course of action to take. We want to first make sure families that need the money back now can get it as soon as possible. We thank you for supporting us and for your patience, and we will be in touch with you soon.
HRC families, regardless of which option you decide works best for you, the Board wants to thank you for your participation in Hollywood Rose City Little League and we hope you will consider playing again as soon as our fields are open. Please let us know if you have any questions, we are so thankful for our amazing HRCLL community of families, and we look forward to a time when we can all be together on the field again.
Your HRCLL Board

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